NOTICE OF ANNUAL GENERAL MEETING OF RINGWOOD SEALS

Notice is hereby given that an Annual General Meeting of Ringwood SEALS will be held at 7pm on Friday 8 November at the Freedom Cafe, Ringwood Health & Leisure, Parsonage Barn Lane, Ringwood, BH24 1PX to conduct the following business:

1. to receive the Chairperson’s report of the activities of the Club for the year ended 31 December 2023;
2. to receive and consider the Club’s accounts for the year ended 31 December 2023 and the report on the accounts of the independent examiner of the Club and the Treasurer’s report on the financial position of the Club;
3. to remove and elect the independent examiner (who must not be a member of the Committee or a member of the family of a member of the Committee) or confirm that he/she remain in office; 
4. to elect the Executive Officers and other members of the Committee;
5. to decide on any resolution which may be duly submitted in accordance with Rule 9.6;
6. to elect or reaffirm the Custodians of the Club.

Nominations for election of members to any office (Chairperson, Treasurer or Secretary) or for membership of the Committee shall be made in writing by the proposer and seconder to the Secretary (Diana du Luart) not later than 21 days prior to the published date of the meeting (18 October 2024). 

Both proposer and seconder must be a fully paid member of the Club and Swim England at the time of nomination. The nominee shall be required to indicate in writing on the nomination form (see link below) his/her willingness to stand for election. 

Any member shall be entitled to put any proposal for consideration at an Annual General Meeting provided the proposal in writing is received by Secretary (Diana du Luart) not later than 21 days prior to the published date of the meeting. 

No less than 14 days before the published meeting date, together with the resolutions to be proposed, a list of the nominees for the Committee posts and a copy of the examined accounts will be circulated to all Club members.